Privacy Policy

UK Gym Pits understands that your privacy is important to you and that you care about how your personal data is used and shared, we are committed to protecting your privacy and maintaining the security of any personal information received from you. UK Gym Pits strictly adhere to the requirements of the General Data Protection Regulation (GDPR) in the UK.

We respect and value the privacy of everyone who visits this website, www.ukgympits.co.uk and will only collect and use personal data in ways that are described here, in a manner that is consistent with our obligations and your rights under the law. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first visit. If you have any questions or queries regarding our Privacy Policy, please do not hesitate to contact us.

The purpose of this Privacy Policy statement is to explain to you what personal information we collect, the purpose for collecting it and how we may use it.

  1. Definitions & interpretation – In this Privacy Policy the following terms shall have the following meanings.
    1. Account – means an account required to access and/or use certain areas and features of our website.
    2. Cookie – means a small text file placed on your computer or device by our website when you visit certain parts of our website and/or when you use certain features of our website.
    3. Cookie Law – means the relevant parts of the Privacy & Electronic Communications (EC Directive) Regulations 2003.
    4. Personal data – means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us via our website. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (GDPR).
    5. We, us and/or our – means UK Gym Pits whose trading address is UK Gym Pits, Unit 4, Leedsgate Farm Business Park, Kings Cliffe Road, Wansford, Cambridgeshire PE8 6NX.
  2. What does this Privacy Policy cover – This Privacy Policy applies only to your use of our website as our site may contain links to other websites we are not responsible for. Please note that we have no control over how your data is collected, stored or used by other websites and we advise you to check the Privacy Policies of any such websites before providing any of your data to them.
  3. Your rights – As a data subject, you have the following rights under the GDPR, which this Privacy Policy and our use of personal data have been designed to uphold. If you have any cause for complaint about our use of your personal data, please contact us using the details provided in section 9 and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority – the Information Commissioner’s Office.
    1. The right to be informed about our collection and use of your personal data (see section 3).
    2. The right of access to the personal data we hold about you (see section 6).
    3. The right to rectification if any personal data we hold about you is inaccurate or incomplete - if this is so,please contact us immediately (see section 9).
    4. The right to be forgotten, i.e. the right to ask us to be removed/deleted and all of the personal data we hold about you. We only hold your personal data for a limited time (see section 5) - if you would like us to delete it sooner, please contact us immediately (see section 9).
    5. The right to restrict, i.e. prevent the processing of your personal data.
    6. The right to data portability, i.e. obtaining a copy of your personal data to reuse with another organisation.
    7. The right to object to us using your personal data for particular purposes.
    8. Rights with respect to automated decision making and profiling.
  1. What data do we collect – We will collect and process the following information about you. Information you give to use, this is the information about you that you give to us by filling in forms on our website or by corresponding with us by phone, email or otherwise. It includes information you provide when you request to make a purchase through our website. Depending upon your use of our website, we may collect some or all of the following personal and non-personal data – please also see section 8 on our use of Cookies.
    1. Name.
    2. Date of birth.
    3. Gender
    4. Business and/or company name.
    5. Job title.
    6. Contact information such as email addresses and telephone numbers.
    7. Demographic information such as post codes, preferences and interests.
    8. Financial information such as credit/debit card numbers.
    9. IP addresses.
    10. Your log in information.
    11. Web browser type and version.
    12. A list of URL’s starting with a referring site and the site you exit to.
    13. Activity on our site, pages you visit, page response times, download errors, length of visits to certain pages and page interaction information such as scrolling, clicks and mouse-overs.
  2. How do we use your data – All personal data is processed and stored securely, for no longer than it is necessary in light of the reasons for which it was first collected. We will comply with our obligations and safeguard your rights under GDPR at all times - please see section 5 for further information. Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (i.e. by subscribing to our emails, logging into our website) or because it is in our legitimate interests. Specifically, we may use your data for the following purposes.
    1. Providing and managing your account with us.
    2. Providing and managing your access to our website.
    3. Personalising and tailoring your experiences on our website.
    4. Personalising and tailoring our products and/or services to you.
    5. Supplying our products and/or our services to you – please note that we require your personal information in order to enter into a contract with you.
    6. Replying to emails from you.
    7. Supplying you with emails that you have opted into – you may unsubscribe or opt-out at any time by using unsubscribe link in our emails.
    8. With your permission and/or where permitted by Law, we may use your personal data for marketing purposes which may include contacting you by email, telephone, text message or post with information, news and offers on our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR.
    9. You have the right to withdraw your consent to us using your personal data at any time, and request that we delete it. We do not keep your personal data for any longer than is necessary in light of the reasons for which it was first collected. We have procedures in place to regularly review what personal data we hold – if you have not accessed our website and/or services for an extended period then we will delete your personal data from our systems.
  1. How and where do we store your data – We only keep your personal data for as long as we need to in order to use it as described in section 4 and/or for as long as we have your permission to keep it. Your personal data will only be stored in the UK. Data security is very important to us, and we protect your data we have taken suitable measures to safeguard and secure data collected through our website. All electronic personal data is stored securely using passwords and approved data encryption.
  1. How can you control your data – In addition to your rights under the GDPR, when you submit personal data via our website, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details. You may also wish to sign up to one or more of the preference services operating in the UK. The Telephone Preference Service (TPS), the Corporate Telephone Preference Service (CTPS) and the Mailing Preference Service (MPS). These may help to prevent you receiving unsolicited marketing – please note, that these services will not prevent you from receiving marketing communications that you consented to receiving.
  1. How you can access your data – You have the right to ask for a copy of your personal data being held by us (where such personal data is held). Under the GDPR, no fee is payable and we will provide any and all personal information in response to your request free of charge.
  1. How we share your data – In certain circumstances, we may be legally required to share certain information held by us, which may include personal data. For example, where we are involved in legal proceedings, where we are complying with legal obligations, a court order and/or a Governmental authority. We may sometimes contract with third-parties to supply products and/or services to you on our behalf. This may include payment processing, delivery of goods, search engine facilities, marketing and advertising. In some cases, the third-party require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handles safely, securely, in accordance with your rights, our obligations and the obligations of the third-party under the Law. We may compile statistics about the use of our website including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personal identifying data, or any anonymised data that can be combined with other data and user to identify you. Data will only be shared and used within the bounds of the Law.
  1. Our use of Cookies – Our website may place and access certain Cookies on your computer or device. In line with information from the Information Commissioner’s Office, we interpret your continued use of our platform as consent for us to use Cookies to capture information about how you interact with our products and/or services, and those of other services we use. A Cookie is a text file that is placed on your hard disk drive by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer or device. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the Cookie to you. We use Cookies to facilitate and improve your experience of our website and to provide and improve our products and/or services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. All Cookies used by and on our site are used in accordance with current Cookie Law. Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however, certain features of our website may not function fully or as intended. In addition to the controls that we provide, you can choose to enable or disable Cookies or only third-party Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your computer or device. You can choose to delete Cookies on your computer or device at any time; however, you may lose any information that enables you to access our website more quickly and efficiently including, but not limited to, log in and personalisation settings.
  1. Contacting us – If you have any questions about our website or this Privacy Policy, please contact us by email, telephone or by post or by using the Contact Page on the website. Please ensure that your query is clear, particularly if it is a request for personal information about the personal data we hold about you.
  1. Changes to our Privacy Policy – We may change this Privacy Policy from time to time (i.e. if the Law changes). Any changes will be immediately posted on our website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our website following the alterations. We recommend that you check this page regularly to keep up to date with any changes that may occur.